CITY OF OSKALOOSA
REGULAR COUNCIL MEETING MINUTES
406 LIBERTY STREET
APRIL 7, 2011 * 7:00PM
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GOVERNING
BODY MEMBERS PRESENT: Mike Boyd,
Mayor
Kelly
Hattemer, Council President (via phone)
Allen
Wise, Council
Mike
Paavola, Council
John
Norman, Council
GOVERNING
BODY MEMBERS ABSENT: Jim Faris,
Council
OFFICIALS
PRESENT: Patty
Hamm, City Clerk
Jan
Hayes, City Attorney
Mike
Hayes, City Attorney
Bill Heard, City
Superintendent
CITIZENS
PRESENT: Brian Kingsley, BG Consultants, Inc.
David
Brewer, KC Construction, Inc.
Ryan
Kelly, KC Construction, Inc.
Andy
Giles, KC Construction, Inc.
Jerry
Robbins, 305 East Warren St
Gus
Barnett, Chamber of Commerce
Cathy
Dailey, Chamber of Commerce
Dennis
Sharkey, Oskaloosa Independent
CALL TO ORDER
Mike Boyd, Mayor, called the regular meeting of the Oskaloosa City
Council to order at 7:00pm. Kelly Hattemer was present via telephone.
Allen Wise made a motion to appoint John Norman to the City Council
seat vacated by James Malsbury. Mike Paavola seconded the motion. Vote: Yes=3,
No=0 Motion Carried. Patty Hamm provided the Oath of Office to
John Norman. Kelly Hattemer left the meeting.
CITIZENS
SEWER IMPROVEMENT PROJECT
Brian Kingsley advised the Contractor’s Affidavit and the Release
of Final Estimate by Surety have both been signed and submitted to the City by
KC Construction, Inc. Brian noted that Final Completion has been dated April 7,
2011.
Mike Paavola made a motion to approve Change Order #12 as
recommended by the City Engineer. Allen Wise seconded the motion. John Norman
asked for clarification on warranty work. Brian Kingsley replied the bond is in
place to cover the project. Vote: Yes=3, No=0
Motion Carried.
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MEETING MINUTES
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Mike Paavola made a motion to approve Pay Request #17 to KC
Construction, Inc. in the amount of $281,917.38. Allen Wise seconded the
motion. Vote: Yes=3, No=0 Motion
Carried.
Allen Wise made a motion to approve the Certificate of Substantial
Completion as submitted. Mike Paavola seconded the motion. Vote: Yes=2, No=0,
Abstain=1 (John Norman) Motion Carried.
Mike Paavola made a motion to approve the Completion of Work
Certificate as submitted. Allen Wise seconded the motion. Vote: Yes=3,
No=0 Motion Carried.
Jerry Robbins presented the Council with a list of questions/comments
regarding the previous Council meeting and the information about the meeting
that was published in the Oskaloosa Independent. Jerry expressed his
frustration about the City and contractors lack of communication with him
regarding placement of a fence, ownership of the land, easements by the City,
his livestock, and trees removed from his property. Allen Wise informed Jerry
that the Council could not be held accountable for what was published in the
newspaper, however, it was his recollection that the Council had a conversation
about needing to work with the property owner. Allen noted that the City
appreciates the cooperation from Jerry. Mike Boyd asked Jerry if his property
was left in a condition that was equal to or better than it was prior to the
start of the project. Jerry replied it will be in better condition once the
seeding takes hold. Council thanked Jerry for his attendance at the meeting. John
Norman asked if all complaints were known to Council. Mike Boyd stated he
receives a copy of all complaints made to the City Clerk and that all
complaints are on file at City Hall.
OLD SETTLER’S REUNION
Cathy Dailey informed the Council that the Old Settler’s Reunion
will take place on June 23 through 25, 2011. Cathy asked for the
same City services as in years past and for the streets to be closed beginning
Monday, June 20th at 6:00pm through 12:00am Midnight on Saturday,
June 25th. Legal Counsel will prepare the resolution for closing the
streets for Council review.
MAYOR’S REPORT: No Report
MINUTES
Allen Wise made a motion to approve the minutes of the March 17,
2011 regular Council meeting as written. Mike Paavola seconded the motion.
Vote: Yes=2, No=0, Abstain=1 (John Norman)
Motion Carried.
CORRESPONDENCE
Mike Boyd directed the Council to the City’s worker’s compensation
audit report for review.
Mike Boyd noted the KDOT “KLINK” and “GI” Programs are for informational
purposes. No action was taken.
DEPARTMENT REPORTS
POLICE àPatty Hamm reported that Ed Hattemer has resigned his position as
Animal Control Officer. Council directed Patty to advertise in the Oskaloosa
Independent for the vacancy.
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3 OF 4 04/07/11
FINANCE àMike Paavola requested a report of the unused funds in the Capital
Improvement fund. John Norman asked for
clarification on how fuel expenses were divided amongst the funds. Mike Paavola
made a motion to approve the March Financial Statement and Vouchers as
presented. Allen Wise seconded the motion. Vote: Yes=2, No=0, Abstain=1 (John
Norman) Motion Carried.
WATER/WASTEWATER àMike Paavola made a motion to approve the March
14, 2011 invoice from BG Consultants, Inc., in the amount of $4313.25. Allen
Wise seconded the motion. Vote: Yes=2, No=0, Abstain=1 (John Norman) Motion Carried.
STREETS/MAINTENANCE àBill Heard reported that he received a proposal
for asphalt from Hamm Asphalt Inc. in the amount of $63.00 per ton. John Norman
expressed his concern regarding the condition of the streets. John advised he
has received several citizen complaints about the cracks and pot holes that are
not being fixed correctly. Mike Boyd explained the street rotation program that
the City has planned. Allen Wise agreed the City needs to be more aggressive
with the streets, however, the funds do not allow it. Bill Heard will obtain
estimates for the milling and grinding of the streets for Council review.
àBill Heard reported that he
needs to rent a plate compactor for pot hole repairs.
àCouncil directed Bill to get
estimates for new tires on the 2006 pickup.
PARK/POOL àBill Heard reported that he has replaced some parts on the park
play equipment. Bill also advised that shingles need to be replaced on the park
bathroom house.
àCouncil discussed options for
improvements to the tennis courts. Mike
Boyd recommended inviting that Oskaloosa Ball Association and the Special Park
& Recreation Commission to a future meeting to discuss improvement options
and funding.
àBill Heard advised his
maintenance staff would be taking care of trash clean-up and unlocking the
bathrooms since the pool staff will not be present to do so this summer.
ZONING àPatty Hamm reported that Danny Dodge has accepted the position of
Zoning Administrator.
OFFICE àPatty Hamm advised she has information on the Governing Body
Institute if anyone is interested in attending.
HEALTH BOARD àNo Report
LEGAL àAllen Wise made a motion to authorize Mike & Jan Hayes to
attend the City Attorney’s meeting in June for $50 each. Mike Paavola seconded
the motion. Vote: Yes=3, No=0 Motion
Carried.
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àAllen Wise made a motion to
adjourn to Executive Session for attorney-client privilege for 15 minutes
beginning at 9:20pm. Mike Paavola seconded the motion. Mike Hayes requested
Bill Heard and Patty Hamm remain to participate in discussion. Vote: Yes=3,
No=0 Motion Carried. Public Session
resumed at 9:35pm. Mike Boyd announced no binding action was taken.
àAllen Wise made a motion to
adjourn to Executive Session for attorney-client privilege for 15 minutes
beginning at 9:37pm. John Norman seconded the motion. Mike Hayes requested Bill
Heard and Patty Hamm remain to participate in discussion. Vote: Yes=3,
No=0 Motion Carried. Public Session
resumed at 9:52pm. Mike Boyd announced no binding action was taken.
NEW BUSINESS: None
OLD BUSINESS:
Council members discussed the new City Hall
building. John Norman expressed his concern with the amount of City property
that is not being utilized.
ADJOURNMENT
There being no further business to discuss, Mike Paavola made a
motion to adjourn the meeting at 10:30pm.
John Norman seconded the motion. Vote: Yes=3, No=0 Motion Carried.
MINUTES APPROVED APRIL
21, 2011
Mike
Boyd, Mayor
ATTEST:
Patty A. Hamm, City Clerk
