CITY OF OSKALOOSA
REGULAR COUNCIL MEETING MINUTES
406 LIBERTY STREET
MAY 5, 2011 * 7:00PM
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GOVERNING
BODY MEMBERS PRESENT: Mike Boyd,
Mayor
Mike
Paavola, Council President
Jim
Faris, Council
Allen
Wise, Council
John
Norman, Council
Greg
Rockhold, Council
OFFICIALS
PRESENT: Jan
Hayes, City Attorney
Mike
Hayes, City Attorney
Bill
Heard, City Superintendent
Polly
McInroy, Treasurer
CITIZENS
PRESENT: Andy Giles, KC Construction
Barbara Whitson, 503 Cherokee
Street
Kenny
Whitson, 503 Cherokee Street
Dennis Sharkey, Oskaloosa
Independent
CALL TO ORDER
Mike Boyd, Mayor, called the regular meeting of the Oskaloosa City
Council to order at 7:00pm.
OATH OF OFFICE
Polly McInroy, Deputy Clerk, administered the Oath of office for
Mike Boyd, Mayor; John Norman, Council; and Greg Rockhold, Council.
MAYOR’S REPORT
Mike Boyd made the following appointments:
Patty Hamm, City Clerk Jim
Faris=motion Allen
Wise=second Vote: Yes=5
Patty Hamm, Freedom of Information
Officer Greg Rockhold=motion John Norman=second Vote: Yes=5
Polly McInroy, Treasurer Jim
Faris=motion Greg
Rockhold=second Vote:
Yes=5
Polly McInroy, Municipal Court Clerk John
Norman=motion Jim Faris=second Vote:
Yes=5
Bill Heard, City Superintendent Mike
Paavola=motion Allen Wise=second Vote: Yes=5
Rick Jones, Police Chief Greg
Rockhold=motion Jim Faris=second Vote:
Yes=5
Hayes & Hayes Law Office, City
Attorney Jim Faris=motion Greg
Rockhold=second Vote:
Yes=5
Dennis Reiling, Municipal Court Judge Mike Paavola=motion Allen Wise=second Vote: Yes=5
Danny Dodge, Zoning Administrator Jim Faris=motion Allen Wise=second Vote: Yes=5
Oskaloosa Independent, Official
Newspaper Greg
Rockhold=motion Jim Faris=second Vote: Yes=5
Mutual Savings & Loan, Official
Financial Institution Mike
Paavola=motion Greg Rockhold=second Vote: Yes=5
State Bank of Oskaloosa, Official
Financial Institution Greg Rockhold=motion Allen Wise=second Vote: Yes=5
Carol Keefer, Planning Commission Greg
Rockhold=motion Jim Faris=second Vote: Yes=5
Tracy Cross, Oskaloosa Dist #8 Fire
Board Mike
Paavola=motion Jim Faris=second Vote:
Yes=5
Linda Smatla, Oskaloosa Library Board Jim Faris=motion Allen Wise=second Vote: Yes=5
Stacy Hull, Oskaloosa Library Board John
Norman=motion Jim Faris=second Vote:
Yes=5
Art Johnson, Oskaloosa Tree Board Allen
Wise=motion Greg
Rockhold=second Vote:
Yes=5
Mike Boyd, JF Co. Memorial Park Board Greg Rockhold=motion Jim Faris=second Vote: Yes=5
Eric Bowser, Park & Recreation
Commission Allen
Wise=motion Jim Faris=second Vote: Yes=5
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Mike Boyd appointed Mike Paavola to serve as Council President.
Greg Rockhold made a motion to approve the Mayor’s appointment of Mike Paavola
as Council President. Allen Wise seconded the motion. Vote: Yes=5, No=0 Motion Carried.
MINUTES
Jim Faris made a motion to approve the minutes of the April 21, 2011
regular Council meeting as written. Mike Paavola seconded the motion. Vote:
Yes=4, No=0, Abstain=1 (Greg Rockhold)
Motion Carried.
CITIZENS
Barbara Whitson was present at the Council meeting to discuss a
problem of continuously having water in her basement. Barbara advised she
believes the problem to be caused by the sewer improvement project. Barbara
stated that she has to pump the water out of her basement or physically haul it
off. Mike Boyd stated it sounds like ground water is coming into her basement.
Barbara responded the problem did not start until a couple of days after the
contractor worked on the sewer project near her home. Kenny Whitson noted that
all drains in the home are in working order. Council recommended Ms. Whitson
hire her own plumber to resolve any problem with her private lines.
Andy Giles recommended homeowners call their own plumber when they
encounter a problem and if the problem is determined to be the fault of the
contractor, KC Construction will then pay for the private plumber. Bill Heard
noted that the City first rolls the manholes when a problem is reported to the
City. John Norman requested a list of plumbers that are bonded with the City be
available at City Hall for residents’ reference.
CORRESPONDENCE: None
DEPARTMENT REPORTS
POLICE -Greg Rockhold made a motion to hire Jared Bammes as Animal Control
Officer. Jim Faris seconded the motion. Jared will be paid the same rate of pay
at $11.70 per hour. Vote: Yes=5, No=0
Motion Carried. Mike Boyd recommended Mr. Bammes get with Rick Jones to
go over the use of the tranquilizer gun.
-Mike Boyd reported a Bike
Rodeo will take place at the school next week. Rick Jones will be in attendance
for public relations.
PARK/POOL -Mike Boyd reported that he has received requests for a skateboard
park in the tennis court area. Mike noted he is working on a response to these
requests.
-Council discussed the pool
repairs. Greg Rockhold recommended use of City budget funds, special recreation
funds, and the Oskaloosa Recreation Commission funds. Bill Heard explained the
curing process and that the pool will need to be fixed next spring before
opening next summer. Bill Heard noted that a private individual wants to look
at the pool with a personal contractor. Council agreed that the City needs to
set the bid specifications first and then each contractor can follow the bid
process so that all contractors are bidding on the identical project. Greg
Rockhold noted he would like to see the pool open longer during the summer
season. Allen Wise stated the City must make a point to save money for future
repairs. Allen also stated he does
COUNCIL
MEETING MINUTES
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not anticipate the pool being closed for more than one season. Mike
Paavola said his fear is that it will take more than one season.
FINANCE -John Norman asked how employee time is accounted for and how does
the Council know how much to budget in personnel for each department. Polly
McInroy replied that the budget is set from what was spent the previous year
and then any salary increases are added to the budget figure. Council discussed
employees tracking time to help with the budget process.
-Council discussed the Harvey’s
building not being put to use. Allen Wise made a motion to put the Harvey’s
building up for sale. Council discussed the use of the land purchased on East
Jefferson Street. Allen Wise withdrew his motion. Council will review the floor
plans for the building.
-Greg Rockhold made a motion to
approve the April Financial Statement and Vouchers as presented. Jim Faris
seconded the motion. Vote: Yes=5, No=0
Motion Carried.
WATER/WASTEWATER -Council discussed the water rate increase by
Rural Water District #7. Allen Wise
noted the increase amounts to $2.65 per household a month. Greg Rockhold made a
motion to increase the water rates to $17.00 minimum charge and $6.00 per 1000
gallons beginning June 1, 2011 for the billing due date of June 20, 2011. Mike
Paavola seconded the motion. Vote: Yes=5, No=0
Motion Carried.
-Bill Heard reported receiving
notification from KDHE that a backflow preventer must be installed on the bulk
water machine within the next thirty days. Bill advised the preventer will
provide protection from different chemicals and bacteria going into other
people’s water. John Norman made a motion to install the backflow preventer as
ordered by KDHE. Greg Rockhold seconded the motion. Vote: Yes=5, No=0 Motion Carried. Bill will install a sign
advising customers.
STREETS/MAINTENANCE -Jim Faris made a motion to sell the Trench
Compactor and the PTO Generator on Ebay. John Norman seconded the motion. Vote:
Yes=5, No=0 Motion Carried. Bill Heard
presented the Council with rental cost for an asphalt plate compactor from
Anderson Rental and WhiteStar, as well as the purchase price of a used plate
compactor. Allen Wise made a motion to allow Bill Heard to further look into
the purchase of the Plate Compactor from Anderson Rental. Jim Faris seconded
the motion. Vote: Yes=5, No=0 Motion
Carried.
ZONING -Polly McInroy reported that the Planning Commission is still in
need of two members and possibly a third member. Council recommended placing an
ad in the Oskaloosa Independent for members.
OFFICE -Council recommended obtaining current bids for new financial
software.
HEALTH BOARD -No Report
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LEGAL -Jim Faris made a motion to adjourn to Executive Session at 10:05pm
for 15 minutes for attorney-client privilege. Allen Wise seconded the motion.
Bill Heard was asked to remain in Executive Session to participate in
discussion. Vote: Yes=5, No=0 Motion
Carried. Public Session resumed at 10:20pm. Mike Boyd announced no binding
action taken.
-John Norman made a motion to
adjourn to Executive Session at 10:23pm for 5 minutes for attorney-client
privilege. Greg Rockhold seconded the motion. Bill Heard was asked to remain in
Executive Session to participate in discussion. Vote: Yes=5, No=0 Motion Carried. Public Session resumed at
10:28pm. Mike Boyd announced no binding action taken.
NEW BUSINESS: Polly
McInroy advised she will be obtaining new bank signature cards to remove Kelly
Hattemer and add Mike Paavola.
OLD BUSINESS: Council requested Patty Hamm contact Doug
Schmidt for follow-up on the Emergency Action Plan.
ADJOURNMENT
There being no further business to discuss, Greg Rockhold made a motion to adjourn the
meeting at 10:30pm. Jim Faris seconded
the motion. Vote: Yes=5, No=0 Motion
Carried.
MINUTES APPROVED MAY
19, 2011
Mike Boyd,
Mayor
ATTEST:
Patty A. Hamm, City Clerk
