CITY OF OSKALOOSA
REGULAR COUNCIL MEETING MINUTES
406 LIBERTY STREET
MAY 19, 2011 * 7:00PM
****************************************************************
GOVERNING
BODY MEMBERS PRESENT: Mike Boyd,
Mayor
Mike
Paavola, Council President
Jim
Faris, Council
John
Norman, Council
Greg
Rockhold, Council
Allen
Wise, Council
OFFICIALS
PRESENT: Patty
Hamm, City Clerk
Jan
Hayes, City Attorney
Mike
Hayes, City Attorney
Bill
Heard, City Superintendent
Jared Bammes, Animal
Control Officer
Danny
Dodge, Zoning Administrator
CITIZENS
PRESENT: Dottie Hissong
Dennis
Sharkey, Oskaloosa Independent
CALL TO ORDER
Mike Boyd, Mayor, called the regular meeting of the Oskaloosa City
Council to order at 7:00pm.
CITIZENS
Oskaloosa Swimming Pool
Dottie Hissong requested an update on the status of the pool
repairs. Dottie offered her services to make phone calls and solicit bids to
help move the process along. Dottie noted that groundwork can be done to find
out exactly what repairs are needed and the cost associated with those repairs.
Mike Boyd noted that the scope of work is simple but there are many different
aspects to consider and professionals will have to be contacted to assist the
City in identifying such items. After further discussion, Council agreed the
Park and Pool department heads would work together to come up with a plan.
Council thanked Ms. Hissong for her offer of assistance.
Animal Control
Jared Bammes introduced himself to the Council. Jared advised he
has already been active in picking up dogs. Council thanked him for his
services.
Zoning
Danny Dodge introduced himself to the Council. Danny reported he
has been active with a few fence permits. Danny recommended the Council consider
use of a building inspector at some point. Council requested Danny work with
the City’s health board to address unsafe structures.
MAYOR’S REPORT
Mike Boyd reported on the Arbor Day celebration.
COUNCIL
MEETING MINUTES
PAGE
2 OF 5 05/19/11
Mike Boyd appointed McAfee Henderson Sol., Inc., as City Engineers.
Jim Faris made a motion to approve the appointment of McAfee Henderson Sol.,
Inc. Greg Rockhold seconded the motion. Council discussed engineering fees and
services. Vote: Yes=3, No=1 (Mike Paavola) No Vote=1 (Allen Wise) Motion
Carried.
Mike Boyd appointed the following to Health Board:
Kelly Rockhold Jim Faris-motion Mike Paavola-second
Vote:
Yes=4, No=0, Abstain=1 (Greg Rockhold)
Motion Carried
Lisa Cross Greg Rockhold-motion Jim Faris-second
Vote:
Yes=5, No=0 Motion Carried
Jim Faris Greg Rockhold-motion Allen Wise-second
Vote:
Yes=4, No=0, Abstain=1 (Jim Faris)
Motion Carried
Michael Reynolds Mike Paavola-motion Greg Rockhold-second
Vote:
Yes=4, No=0, Abstain=1 (Jim Faris)
Motion Carried.
Mike Boyd appointed Judy Henry to the Tree Board. Jim Faris made a
motion to approve the appointment of Judy Henry. Allen Wise seconded the
motion. Vote: Yes=5, No=0 Motion Carried.
Mike Boyd appointed the following to the Governing Body
Departments:
POLICE Department
Mike
Boyd Mike Paavola-motion Greg Rockhold-second
Vote:
Yes=5, No=0 Motion Carried
Allen
Wise John Norman-motion Jim Faris-second
Vote:
Yes=4, No=0, Abstain=1 (A.Wise) Motion
Carried
FINANCE Department
John
Norman Greg Rockhold-motion Mike Paavola-second
Vote:
Yes=4, No=0, Abstain=1 (J.Norman) Motion Carried
Mike
Boyd Greg Rockhold-motion Jim Faris-second
Vote:
Yes=5, No=0 Motion Carried
OFFICE Department
Jim Faris Allen Wise-motion Greg Rockhold-second
Vote:
Yes=4, No=0, Abstain=1 (J.Faris) Motion
Carried
John
Norman Mike Paavola-motion Greg Rockhold-second
Vote:
Yes=4, No=0, Abstain=1 (J.Norman) Motion
Carried
WATER/WASTEWATER
Department
Mike
Paavola Greg
Rockhold-motion Allen Wise-second
Vote:
Yes=4, No=0, Abstain=1 (M.Paavola)
Motion Carried
Mike
Boyd Greg Rockhold-motion Jim Faris-second
Vote:
Yes=5, No=0 Motion Carried
STREETS/MAINTENANCE
Department
Allen
Wise Mike Paavola-motion Greg Rockhold-second
Vote:
Yes=4, No=0, Abstain=1 (A.Wise) Motion
Carried
Mike
Paavola Greg
Rockhold-motion Allen Wise-second
Vote:
Yes=4, No=0, Abstain=1 (M.Paavola)
Motion Carried
COUNCIL
MEETING MINUTES
PAGE
3 OF 5 05/19/11
PARK/POOL Department
Jim
Faris Greg
Rockhold-motion Mike Paavola-second
Vote:
Yes=4, No=0, Abstain=1 (J.Faris) Motion
Carried
Greg
Rockhold Jim Faris-motion Allen Wise-second
Vote:
Yes=4, No=0, Abstain=1 (G.Rockhold) Motion Carried
ZONING Department
Jim
Faris Greg
Rockhold-motion Mike Paavola-second
Vote:
Yes=4, No=0, Abstain=1 (J.Faris) Motion
Carried
Greg
Rockhold Allen Wise-motion Jim Faris-second
Vote:
Yes=4, No=0, Abstain=1 (G.Rockhold) Motion Carried
HEALTH BOARD
Department
Jim
Faris Mike
Paavola-motion Greg
Rockhold-second
Vote:
Yes=4, No=0, Abstain=1 (J.Faris) Motion
Carried
John
Norman Greg Rockhold-motion Jim Faris-second
Vote:
Yes=4, No=0, Abstain=1 (J.Norman) Motion
Carried
MINUTES
Greg Rockhold made a motion to approve the minutes of the May 5,
2011 regular Council meeting as written. John Norman seconded the motion. Vote:
Yes=5, No=0 Motion Carried.
CORRESPONDENCE: None
DEPARTMENT REPORTS
POLICE --Mike Boyd reported the Police officers are using the new laptop.
--Mike Boyd reported the Bike
Rodeo was a success and the Early Childhood Council and Safe Kids Council hope
to make it an annual event. Mike recommended the City consider donating to the
event next year. Mike noted it was a good public relations event for the Police
Department.
FINANCE --Greg Rockhold made a motion to approve the May vouchers as
presented. Jim Faris seconded the motion. Vote: Yes=5, No=0 Motion Carried.
--Greg Rockhold made a motion to
approve Pay Request #18 in the amount of $22,429.00 as presented. Mike Paavola
seconded the motion. Bill Heard noted that he has received the as built plans
for the sewer improvement project. Vote: Yes=5, No=0 Motion Carried.
--Greg Rockhold made a motion to
approve payment to BG Consultants, Inc., for the April statement in the amount
of $18,424.25. John Norman seconded the motion. Vote: Yes=5, No=0 Motion Carried.
--Jim Faris made a motion to
approve payment to BG Consultants, Inc., for the May statement in the amount of
$4004.80. John Norman seconded the motion. Vote: Yes=5, No=0 Motion Carried.
COUNCIL
MEETING MINUTES
PAGE
4 OF 5 05/19/11
WATER/WASTEWATER --Bill Heard reported receipt of a letter from Kansas
Department of Health & Environment stating compliance with the April 25th
inspection.
--Bill Heard reported testing
the fire hydrants for flow. Bill noted that three hydrants need to be replaced;
two of which he has in stock and one that will need to be ordered. Bill noted the
hydrants are tested every six months for ISO ratings.
--Bill Heard reported that he
will be exercising the shut-off valves in the water mains due to lots of the
boxes shifting.
--Bill Heard reported assisting
the school with a sewer issue during the night.
STREETS/MAINTENANCE --Bill Heard reported the generator and compactor
are both listed on Ebay. Council agreed to a local pickup only and no delivery.
--Bill Heard reported citizens
are asking for the brick that was removed from the sidewalks. The consensus of
the Council was to keep the brick for future use by the City.
PARK/POOL --Bill Heard reported that the bathrooms in the park are receiving
some vandalism because they are not getting locked every night by the ball
association. Patty Hamm will advise the coaches.
ZONING --No Report
OFFICE --John Norman made a motion to approve Resolution 11-01 Closing of
Streets for Old Settler’s Reunion June 23rd through 25th.
Jim Faris seconded the motion. Vote: Yes=5, No=0 Motion Carried.
--Allen Wise made a motion to
approve the City’s utility mapping system to be shared between cities and rural
water districts. Mike Paavola seconded the motion. Vote: Yes=5, No=0 Motion Carried.
--Council reviewed and approved the
correspondence to the citizens regarding the process for reporting an issue
with the sewer system.
--Patty Hamm reported that Doug
Schmitt will assist the City with the Emergency Action Plan and will attend a
future Council meeting.
--Council reviewed the cost of
renting office space and meeting space versus what was paid out in taxes on the
Harvey’s building as a commercial business.
--Patty Hamm reported Resolution
11-02 Closing of Streets for Relay for Life June 10th and 11th
has already been approved and will be published in next week’s Oskaloosa
Independent.
COUNCIL
MEETING MINUTES
PAGE
5 OF 5 05/19/11
--Patty Hamm presented the
renewal contract for Hayes & Hayes Law Office. Patty noted there are no
changes to the contract. Mike Boyd reported being asked by citizens if legal
counsel need be present at every Council meeting. The consensus of the Council
was to continue having legal counsel at every Council meeting due to no
additional cost to the City and continuous required input. Jim Faris made a
motion to approve the contract for Hayes & Hayes Law Office as presented.
Mike Paavola seconded the motion. Vote: Yes=5, No=0 Motion Carried.
--Mike Boyd requested City Hall
remain open during lunch. Patty Hamm replied she and Polly McInroy will stagger
lunch times to keep the office open.
HEALTH BOARD --Mike Boyd expressed his concern with homeowners continually
disregarding the ordinances of the City. John Norman will work with Jim Faris
and Danny Dodge to begin the process of bringing homeowners into compliance
with health board codes.
LEGAL --No Report
NEW BUSINESS:
Greg Rockhold reported he would be absent from both Council meetings
in June. Mike Boyd reported he would be
absent from the June 2nd Council meeting.
John Norman asked where citizens are to dump brush. Bill Heard
replied the east maintenance lot on Jefferson Street. Bill noted that he will
have to open it for citizens as they request.
Council discussed economic development for the City.
OLD BUSINESS:
Council members discussed the location of City Hall. John Norman
noted that citizens want a retail business in the Harvey’s building. Council
will look at the appraisal value and discuss the future of the building at the
next Council meeting.
ADJOURNMENT
There being no further business to discuss, Mike Paavola made a
motion to adjourn the meeting at 10:45pm. Greg Rockhold seconded the motion.
Vote: Yes=5, No=0 Motion Carried.
MINUTES APPROVED June
2, 2011
Mike
Boyd, Mayor
ATTEST:
Patty A. Hamm, City Clerk
