CITY OF OSKALOOSA
REGULAR COUNCIL MEETING MINUTES
406 LIBERTY STREET
JUNE 16, 2011 * 7:00PM
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GOVERNING
BODY MEMBERS PRESENT: Mike Boyd,
Mayor
Mike
Paavola, Council President
Jim
Faris, Council
John
Norman, Council
Allen
Wise, Council
GOVERNING
BODY MEMBERS ABSENT: Greg Rockhold,
Council
OFFICIALS
PRESENT: Patty
Hamm, City Clerk
Bill
Heard, City Superintendent
Polly
McInroy, City Treasurer
CITIZENS
PRESENT: Vernon Sparks, 302 Cherokee Street
Kenny
Metzger, 13 Walnut Street
Dennis
Sharkey, Oskaloosa Independent
SPECIAL MEETING
The
Oskaloosa City Council met in special session at 6:30pm at 406 Delaware Street
to discuss City Hall. No action was taken.
CALL TO ORDER
Mike Boyd, Mayor, called the regular meeting of the Oskaloosa City
Council to order at 7:00pm.
CITIZENS
HEALTH BOARD
Vernon Sparks was present to discuss the notice he received from
the Oskaloosa Health Board regarding the retaining wall at his home at 302
Cherokee Street that is falling down on to the sidewalk. Mr. Sparks advised he
has put a safety fence up along the retaining wall, however, he cannot proceed
with repairs due to his limited income. Council discussed various ways to make
the repairs and tabled any action until the next regular Council meeting at
which time Mr. Sparks is to return with a plan as to how the repairs are to be
made.
CITY HALL
Kenny Metzger requested an update on the status of City Hall. Kenny
advised he is concerned that the cost of renovation and on-going utilities at
509 Delaware Street will be too high. Council replied they need to get the
numbers together before any decisions can be made about renovating and
occupying the building.
COUNCIL
MEETING MINUTES
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2 OF 4 06/16/11
OLD BUSINESS:
EMERGENCY ACTION PLAN
Patty Hamm reported she has left several messages, both voice and
email, for Doug Schmitt, Jefferson County Emergency Management Director, to
contact her regarding the City’s Emergency Action Plan and also name badges,
however, she has not received a response from Mr. Schmitt.
Council discussed storm shelters, fuel backup and preserving
records as part of the plan.
SWIMMING POOL PROJECT
Council directed Bill Heard to proceed with contacting contractors
to obtain their opinions on the scope of work that needs to be done at the
swimming pool. Council agreed that once the scope is done, they will then
proceed with the bid process.
OFFICE SOFTWARE UPGRADE
Polly McInroy distributed cost estimates and examples of reports
from Manatron and Fund Balance. Council discussed whether or not there is a
real need for new software. Mike Boyd requested Polly McInroy to obtain
information about the Quickbooks software package. Council also requested Polly
contact the accountant to discuss the need for new software.
CITIZEN BRUSH PILE
Jim Faris made a motion to have the city maintenance crew pick up
curb side residential tree brush on Monday of each week. John Norman seconded
the motion. No leaves or grass clippings will be accepted; tree brush only.
Vote: Yes=4, No=0 Motion Carried.
MAYOR’S REPORT
The City received the certificate for the 2011 Jefferson County
Area Chamber membership.
MINUTES
Jim Faris made a motion to approve the minutes of the June 2, 2011
regular Council meeting as written. Mike Paavola seconded the motion. Vote:
Yes=4, No=0 Motion Carried.
CORRESPONDENCE: None
DEPARTMENT REPORTS
POLICE --Mike Boyd reported law enforcement is preparing for the Old
Settler’s Reunion.
FINANCE --Allen Wise requested Patty Hamm contact CenturyLink to request a
block on third party vendors for long distance.
--Mike Paavola made a motion to
approve the vouchers as presented. Jim Faris seconded the motion. Vote: Yes=4,
No=0 Motion Carried.
WATER/WASTEWATER --Bill Heard reported repairing a water leak on the
downtown square.
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MEETING MINUTES
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3 OF 4 06/16/11
STREETS/MAINTENANCE --Bill Heard reported meeting with KDOT regarding
the storm drain on Highway 59 and Herkimer Street.
--Allen Wise reported on the
striping of parking stalls around the square. Allen noted that the City adopts
the Standard Traffic Ordinances and the City must follow such ordinances.
Council agreed to mark in accordance with the Standard Traffic Ordinances.
--Allen Wise reported the need
for a new backhoe. Mike Boyd recommended Bill Heard obtain bids for a backhoe
from Victor L. Phillips.
--Mike Boyd requested “do not
enter” signs be placed on both sides of Park Street at the east end of the
swimming pool parking lot to keep people from driving the wrong direction when
exiting the parking lot.
PARK/POOL --Bill Heard reported he will have the trees removed at the park and
stumps ground off as soon as B&B Tree Trimming is available.
--Patty Hamm reported she has
received a request from the Oskaloosa Ball Association that the entrance on the
west side of the park off of Columbia Street be blocked off because cars are
parking up on the hill and it is causing a safety concern for the children in
the park area. Bill Heard will place a cable across the entrance.
--Jim Faris reported approaching
the school to join efforts to bus kids to a neighboring community for swimming
lessons, however, the school was not receptive to the idea.
ZONING --Polly McInroy reported processing a demolition permit for a garage
at 706 Park Street.
OFFICE --John Norman made a motion to approve a fireworks sales permit to
Freedom Fireworks pending approval from the Fire Chief. Jim Faris seconded the
motion. Vote: Yes=4, No=0 Motion
Carried.
--Patty Hamm reported there will
be budget information in the next packet for the Council to begin looking at
their departments for the 2012 budget.
--Council members present
reviewed the contract dated May 5, 2005, with BG Consultants, Inc. Allen Wise requested to see rates from McAfee
Henderson Solutions. Mike Boyd replied they have been requested but not yet
received by the City. Jim Faris made a motion to send a thirty day termination
letter to BG Consultants, Inc. John
Norman seconded the motion. Vote: Yes=2 (Jim Faris / John Norman), No=2 (Mike
Paavola / Allen Wise). Mike Boyd, Mayor,
voted Yes, breaking the tie vote. Motion
Carried.
HEALTH BOARD --John Norman reported receiving a good response to the health board
letters that were mailed out. John noted there are a few that will need to be
forwarded to legal counsel, however, most citizens have complied.
COUNCIL
MEETING MINUTES
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4 OF 4 06/16/11
LEGAL --No Report
NEW BUSINESS:
Jim Faris reported he will be participating on the dunk tank during
the Old Settler’s Reunion.
Council members present agreed to get an estimate on renovations
from the Oskaloosa Lumber Company according to the plans they drafted for the
City Hall building before proceeding with making any decisions about the sale
of the building.
ADJOURNMENT
There being no further business to discuss, Jim Faris made a motion
to adjourn the meeting at 10:15pm. Mike
Paavola seconded the motion. Vote: Yes=4, No=0 Motion Carried.
MINUTES APPROVED JULY
7, 2011
Mike
Boyd, Mayor
ATTEST:
Patty A. Hamm, City Clerk
