CITY OF OSKALOOSA
REGULAR COUNCIL MEETING MINUTES
406 LIBERTY STREET
NOVEMBER 3, 2011 * 7:00PM
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GOVERNING
BODY MEMBERS PRESENT:
Mike Paavola,
Council President/Acting Mayor
John
Norman, Council
Gary
Bryant, Council
Kathy
Griffin, Council
OFFICIALS
PRESENT:
Patty
Hamm, City Clerk
Jan
Hayes, City Attorney
Mike
Hayes, City Attorney
Bill
Heard, City Superintendent
CITIZENS
PRESENT:
Mike Boyd, 507 Atchison Street
Dennis
Sharkey, Oskaloosa Independent
CALL TO ORDER
Mike Paavola, acting Mayor, called the regular meeting of the
Oskaloosa City Council to order at 7:00pm.
CITIZENS: None
OLD BUSINESS
MITIGATION PLAN
Mike Paavola reported
that he had been in contact with Doug Schmitt, Jefferson County Emergency
Management Director, who advised that the plan is as is and cannot be changed.
Mr. Schmitt stated that it was much more cost effective to do one big plan
incorporating all other entities rather than have each do their own plan. Mr.
Schmitt told Mike the previous Council stated the emergency shelter is what the
City needed. Council members agreed they
are in need of more information and would like a representative from the state
to attend a meeting to answer Council questions. Patty will make the request
for the next Council meeting.
EMPLOYEE HEALTH
INSURANCE
Mike Boyd expressed
his concerns with the Council taking action to pay only for single coverage
health/dental insurance. Mike noted the insurance was given to the employees in
lieu of a raise on more than one occasion and his opinion is it is wrong to
take that away from the employees and not compensate them for the loss. John
Norman stated the insurance should not have ever been set up in the manner that
it was and the current Council cannot be held accountable for action by a
previous Council. Kathy Griffin stated its unfortunate, however, a business
decision must be made for the entire community and the Council cannot
accommodate just the four employees benefiting from the insurance.
John Norman made a
motion to adjourn to Executive Session at 8:00pm for 30 minutes for personnel
exception. Gary Bryant seconded the motion. Mike Paavola requested Bill Heard
and Patty Hamm remain to participate in discussion. Vote: Yes=4, No=0 Motion Carried. Public Session resumed at
8:30pm. Mike Paavola announced no binding action taken.
Kathy Griffin made a
motion stating effective January 1, 2012, the City will no longer pay full
family insurance premium but will pay 100% of single employee premium to be
reevaluated each year during renewal of the insurance coverage. John Norman
seconded the motion. Vote: Yes=3, No=1 (Mike Paavola) Motion Carried.
CITY HALL BUILDING
Council members
discussed options for remodeling the building in the event that it does not
sell.
EMERGENCY ACTION PLAN
Patty Hamm distributed
copies of the draft of the Emergency Action Plan for Council review.
JOB DESCRIPTIONS
John Norman advised
that employees have provided a list of their duties and the department heads
will now visit with the employees to create the job description and to get on a
schedule for evaluations and salary reviews.
MAYOR’S REPORT: No Report
MINUTES
Council members agreed the word “intention” on the last page last
paragraph of New Business should read “consideration” instead. John Norman made
a motion to approve the minutes of the October 20, 2011 regular Council meeting
as amended. Kathy Griffin seconded the motion. Vote: Yes=4, No=0 Motion Carried.
CORRESPONDENCE: None
DEPARTMENT REPORTS
POLICE --Patty Hamm reported that Rick Jones is back to work on limited
duty.
--Patty Hamm reported the police
truck part is still on backorder.
FINANCE --John Norman made a motion to approve the October financial report
and vouchers as presented. Kathy Griffin seconded the motion. Vote: Yes=4,
No=0 Motion Carried.
WATER/WASTEWATER --Bill Heard reported there was an issue with the
lift station on Sunday and he had to replace the starter. Bill noted the cost
for the part was approximately $400. Mike Paavola advised that he approved the
overtime hours because the lift station needed Bill’s immediate attention.
STREETS/MAINTENANCE --Bill Heard reported King’s Construction has
started on the East Warren Street project. Council discussed maintenance of the
street. John Norman recommended talking to the County to see if they would be
willing to work out a maintenance agreement.
--Council discussed coming up
with a maintenance schedule for the streets. John Norman recommended inviting
the engineer to a future Council meeting to get his input on a street plan.
Patty Hamm will make the request.
--John Norman asked for an
update on the status of the drainage at 403 Delaware Street. Bill Heard
reported he has opened up the driveway tubes and will monitor the situation the
next time there is a significant rainfall.
PARK/POOL --Council members reviewed the pool contract drafted by legal
counsel. John Norman made a motion to approve the City’s signature on the pool
contract with Continental Pools as submitted by legal counsel. Gary Bryant
seconded the motion. Vote: Yes=4, No=0
Motion Carried. Council members agreed the City Engineer should be
involved in reviewing the plans for the swimming pool and also serve as an
inspector on the project. Patty Hamm will make contact with the engineer.
ZONING --Patty Hamm reported there is a building permit for construction of
a new home pending.
OFFICE --John Norman reported that Joy Neely will be bringing ideas to the
City Council regarding changes in the financial reporting.
HEALTH BOARD --John Norman reported that some property has been turned over to
legal counsel for non-compliance.
LEGAL --No Report
NEW BUSINESS:
Kathy Griffin made a motion for John Norman to
be the Department Head over the Police Department. Gary Bryant seconded the
motion. Vote: Yes=4, No=0 Motion
Carried.
Council discussed the move of Mike Paavola from
Council President to Acting Mayor. Jan Hayes advised that as Acting Mayor, Mike
cannot sign ordinances or make appointments; he would need to actually take the
position as the Mayor to do those things. The issue was tabled until the next
Council meeting.
Patty Hamm reported that Shawn Ball will be
present at the next Council meeting to discuss a rate increase.
ADJOURNMENT
There being no further business to discuss, Gary Bryant made a
motion to adjourn the meeting at 9:15pm.
Kathy Griffin seconded the motion. Vote: Yes=4, No=0 Motion Carried.
MINUTES APPROVED NOVEMBER
17, 2011
Mike
Paavola, Acting Mayor/Council President
ATTEST:
Patty A. Hamm, City Clerk
