CITY OF OSKALOOSA
REGULAR COUNCIL MEETING MINUTES
406 LIBERTY STREET
NOVEMBER 17, 2011 * 7:00PM
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GOVERNING
BODY MEMBERS PRESENT: Mike Paavola, Acting
Mayor/Council President
John
Norman, Council
Gary
Bryant, Council
Kathy
Griffin, Council
OFFICIALS
PRESENT: Patty
Hamm, City Clerk
Jan
Hayes, City Attorney
Mike
Hayes, City Attorney
Bill
Heard, City Superintendent
CITIZENS
PRESENT: Shawn Ball, SM Ball Waste Disposal
Brad
Lowrance, 204 Union Street
Sharon
Lowrance, 204 Union Street
Dennis
Sharkey, Oskaloosa Independent
CALL TO ORDER
Mike Paavola, Acting Mayor, called the regular meeting of the
Oskaloosa City Council to order at 7:00pm.
CITIZENS
S.M. BALL WASTE DISPOSAL – CITY SANITATION/RECYCLING
Shawn Ball presented the City Council with a breakdown of costs for
his business to operate both the sanitation services and the recycling services
in the City of Oskaloosa. Shawn stated he has not increased the rates to the
residents of the City since 2008. Gary Bryant made a motion to accept the
increase of $.50 per household per month for sanitation services as presented
to be effective in thirty days. John Norman seconded the motion. Vote: Yes=4,
No=0 Motion Carried.
Shawn Ball advised the City Council that he is considering a curb
side recycling service. Shawn noted it is only in the review stage at this time
and he is estimating a cost of $3.00 per household per month. The service would
supply each resident with a poly cart for co-mingled recyclables, excluding
glass.
MCAFEE HENDERSON SOLUTIONS – CITY ENGINEER
Joe McAfee was present at the Council meeting at the request of the
Council members for the following issues.
POOL PROJECT:
MHS will provide inspection services on the pool improvement
project. MHS will also review the progress and record the percentage of work
done for payment purposes as stated in the contract with Continental Pools.
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STREETS PROJECT:
Mike Paavola advised all the City streets have been asphalted and
the City is now ready to get an engineering plan on how to proceed to continue
to improve the streets. MHS will provide the City with a Management Pavement
Program for the City Streets. Bill Heard will submit a copy of the original
paving plan to MHS.
403 DELAWARE:
Joe McAfee advised to truly fix the drainage issue the City would
need to curb the street or do a reverse crown. Council members agreed to
monitor the area to see if cleaning the drains helped the situation.
OLD BUSINESS
MITIGATION PLAN: Bradley Moeller postponed his visit with the City Council until
the next regular meeting.
CITY HALL BUILDING: Mike Paavola reported he
has heard there is some interest in the building with a possible offer but
nothing has been received by the City to date.
EMERGENCY ACTION PLAN: Gary Bryant noted the plan
can be constantly changing. Jan Hayes replied the ordinance is for adoption
purposes only which is separate from the actual plan.
JOB DESCRIPTIONS: Gary Bryant distributed
copies of the maintenance job descriptions that he has created with Bill Heard.
Gary stated the job descriptions will assist with the creation of an evaluation
and merit program.
MAYOR/COUNCIL VACANICES: Mike Paavola took his Oath
of Office to fill the Mayor’s vacancy. Mike’s term as Mayor will run through
May, 2015. Mike advised he will visit with Council members before determining
his appointment of Council President.
POOL PROJECT: Bill Heard reported the
pool work has begun and so far there aren’t any major issues other than one
area of concern in the corner where the gutter is no longer attached. Bill
noted the contractor is addressing the issue.
MAYOR’S REPORT: No Report
MINUTES
John Norman made a motion to approve the minutes of the November 3,
2011 regular Council meeting as written. Kathy Griffin seconded the motion.
Vote: Yes=3, No=0 Motion Carried.
CORRESPONDENCE
Mike Paavola read a thank you note from Kelly Rockhold for the
flowers that were sent for Greg’s funeral service.
Mike Paavola read a thank you note from Dorothy King for the work
of the maintenance crew who picked up the brush out of her yard.
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Mike Paavola stated the merger of Lowenthal, Webb & Odermann
with Mize Houser is for informational purposes only. Council discussed putting the
accounting/auditing services out for bid. Patty Hamm will contact other cities
to see who they use and what the cost are and report back to the City Council.
DEPARTMENT REPORTS
POLICE àJohn Norman reported he has yet to meet with Rick Jones.
FINANCE àCouncil advised they would like the purchase of the backhoe to come
out of the equipment reserve fund.
àJoy Neely asked for input on
the types of reports the Council would like to see in 2012. Mike Paavola
replied the Council wants a true accounting of what has actually been spent and
what is actually left. Council agreed on the need for a special work session.
John Norman made a motion to approve the November vouchers as presented. Gary
Bryant seconded the motion. Vote: Yes=3, No=0
Motion Carried.
WATER/WASTEWATER àBill Heard reported the backhoe is ready to be
picked up and King’s Construction will transport for $100 per hour, which will
take approximately three hours. Mike Paavola stated he talked to other local
contractors about transport services and their insurance companies will not
allow them to haul someone else’s equipment, therefore, King’s is the best
option.
STREETS/MAINTENANCE àBill Heard reported King’s Construction has
completed the reworking of east Warren Street. Bill stated there was an area
that had to be redone after the trash truck drove over it. Bill noted that this
may be an on-going issue due to the weather.
àJohn Norman reported King’s
Construction might petition the City to close part of Sycamore Street.
àCouncil directed Bill Heard to
have Brian Bolinger obtain his CDL license.
PARK/POOL àBill Heard reported the contractor does not intend on painting the
pool or filling it with water until Spring.
ZONING àPatty Hamm reported there was not a zoning meeting this month due
to lack of a quorum. Patty stated there is a pending variance application for a
sign permit.
OFFICE àPatty Hamm reported she is working with Kathy Griffin on the best
method of notifying the public when the office is closed due to unforeseen
circumstances such as illness, etc.
HEALTH BOARD àJohn Norman reported there is pending legal action on properties
that were not brought into compliance as they were directed to do.
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LEGAL àJohn Norman made a motion to adjourn to Executive Session for
fifteen minutes beginning at 8:30pm. Gary Bryant seconded the motion. Mike
Hayes requested Bill Heard remain to participate in the discussion. Vote:
Yes=3, No=0 Motion Carried. Public
Session resumed at 8:45pm. Mike Paavola announced no binding action taken.
àMike Hayes reported on a
meeting he attended regarding computer security, backup, and email
correspondence.
NEW BUSINESS: Council members agreed to hold a budget work
session on December 1st at 5:30pm with Treasurer, Joy Neely.
ADJOURNMENT
There being no further business to discuss, John Norman made a
motion to adjourn the meeting at 9:30pm. Gary Bryant seconded the motion. Vote:
Yes=3, No=0 Motion Carried.
MINUTES APPROVED DECEMBER
15, 2011
Mike
Paavola, Mayor
ATTEST:
Patty A. Hamm, City Clerk
